Career - Accounts Payable

Job Title: Accounts Payable Specialist
Location: Corona, CA
Reports To: Controller
Salary: $30.00 - $35.00

SUMMARY

Under general supervision the Account Payable (AP) Specialist is responsible for maintaining an environment that is customer focused with a standard of excellence as it relates to timeliness, integrity and overall work as it pertains to processing payments on invoices, paying vendors and collecting on accounts receivables.

In this role the AP Specialist will perform data entry for expense invoices. To do this, you will use quick and accurate data entry techniques and follow up communication with relevant stakeholders.


ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Accounts Payable:
    • Manage accounts payable for multiple subsidiaries using Net-Suite accounting software.
    • Oversees yearly 1099 procedures and distributions by the required deadline
    • Enter and process invoices into NetSuite ERP system.
    • For expense invoices, ensure proper general ledger coding, both GL account and GL business unit and work with department managers to ensure only authorized invoices are paid.
    • Electronically file vendor invoices on the corporate network and within NetSuite attached to the relevant bill record.
    • Establish and maintain relationships with new and existing vendors.
    • Ensure bills are entered and paid in a timely and accurate manner as part of the weekly payment processing run.
    • Enter and match bill payments that have been processed through the bank against the related bill in the account’s payable sub-ledger.
    • Prepare 1099’s each year by the required deadline.
    • Assist with various ad-hoc duties, reports and projects as requested by finance management.
    • Implement process improvements.

EXPERIENCE REQUIREMENTS
  • Generally, requires a minimum of three (3) years prior experience in collections and payment processing. Required proficiency in Microsoft Office Suite with advanced Excel skills. Knowledge and competency using NetSuite a plus.

EDUCATION REQUIREMENTS: High school diploma required. Bachelor’s Degree in Accounting, Finance, Business Administration or a related field from an accredited College/University a plus or equivalent experience in related field preferred.

OTHER SKILLS AND RESPONSIBILITIES:
  • Strong knowledge of accounting practices, procedures, and requirements
  • Use of Microsoft Excel formulas including vlook-up, xlook-up, and sum-if.
  • Highly motivated, focused and results oriented.
  • High level of accuracy and attention to detail. Proven analytical skills and the ability to synthesize conclusions clearly.
  • Fact based approach and willingness to understand the details of the business and its transactions.
  • Ability to prioritize workload, meet deadlines and understand when to escalate potential issues. Ability to manage multiple tasks according to required deadlines.
  • Flexibility to switch gears with little notice.
  • Maintain composure under high stress conditions.
  • Ability to be optimistic, positive and supportive in all interactions with others.
  • Ability to exercise discretion and tact in all interpersonal contacts, and to always maintain confidentiality.
  • Strong interpersonal skills with the ability to use tact and diplomacy; must be team player.
  • Sound communication skills and the ability to effectively communicate with operating management, with a strong service orientation. Ability to explain issues and recommend solutions.
  • Pro-active, self-motivated and action oriented

SUPERVISORY RESPONSIBILITIES: No

CONTACTS:

  • Internal: Internal: All departments within the Company (local and HQ), all levels of Company staff from line to executive
  • Executive External: financial and tax auditors, consultants, customers, and vendors

JUDGMENT & REASONING ABILITIES Ability to recognize discrepancies and resolve problems quickly using sound judgment, poise and diplomacy. Requires ability to use judgment and reasoning skills, and determine when issues need to be escalated.

PHYSICAL DEMANDS Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is frequently required to sit; use hands and fingers, bend, stoop and reach with hands and arms. And:

  • Ability to lift up to 35 lbs – less than 5% daily
  • Ability to sit at a desk and use and view a computer – 90% daily
  • Ability to hear and speak into a phone - 60% daily
  • Ability to stand bend, stoop and twist - 20% daily

WORK ENVIRONMENT The noise in the work environment is usually moderate. Other factors are:

  • Ability to travel if needed. Travel is minimal (<5 % annually) in this position.
  • Fast-paced, with multiple demands environment
  • Professional, yet casual office work environment
  • Ability to work flexible hours as required


REQUIRED PREHIRE SCREENINGS:

  • Criminal - Felony and Misdemeanor 7 Years
  • National Criminal Data Base 7 Years
  • Social Security Verification
  • Employment Verification

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